Summary
Accounts receivable (AR) terms determine when payment is due (using configured payment terms) and what actions are executed when payment has not been received (using dunning rules). Multiple AR terms can be setup to handle the account types you have defined (partner, customer, etc.). The AR terms you configure on this screen are selectable when creating new accounts and adjustable on existing accounts from the account settings screen.
In this example we will add a sample AR terms that is configured with payment terms to set the invoice due date and define the dunning rules that will apply to accounts that are setup with the AR Term.
For additional details on the fields presented on the AR Terms screen see the Accounts Receivable Terms screen help article.
Prerequisites
Payment terms are required to setup AR terms and must be configured beforehand
Dunning rules are not required but need to be configured if you wish to add them to AR terms
Sample Configuration
Adding an AR term
Log into the LogiSense Billing application
Click on the Setup menu, Finance and then Dunning Process
Under the Accounts Receivable Terms heading click the
button to add an AR Term
Under the Add AR Terms heading give the AR Term a Name (e.g. ‘30AR'). In the example shown below the AR Term will be configured to use the NET30 payment term, thereby setting the account payment due date as 30 days after the invoice render date/account bill day. This sample AR Term will also associate the dunning rule (e.g. consumer’) on the account which will apply the late fees after the due date
Default: is not enabled, meaning this AR term will not be automatically selected in the AR Term dropdown field when creating a new account
Select the Payment Term (e.g. NET30). This payment term will set the account invoice due date as 30 days after the invoice render date/account bill date (the starting date used is determined by the bill group setting 'Invoice Due Date Based On'). Refer to the Payment Terms Configuration Example article to configure this payment term
Select the Dunning Rule (e.g. 'Consumer'). This Dunning rule will apply the late fees on the account post the invoice due date. Refer to the Dunning Rules Configuration Example article to configure this Dunning Rule
Click Save to add the AR Term
Result
The AR Term 30AR is now available to be selected from the AR Terms dropdown when creating a new accounts and adjustable on existing accounts from the account settings screen. The payment terms and dunning rules setup on the AR Term will now apply to the account.
Account / Settings / Billing
Next Steps
At this stage you have completed the base system configuration and can setup accounts. See the New Account Creation Example for a sample account creation guide