Accounts Receivable Terms Screen

Overview

Accounts receivable (AR) terms determine when payment is due (using configured payment terms) and what actions are executed when payment has not been received (using dunning rules). Multiple AR terms can be setup to handle the account types you have defined (partner, customer, etc.). The AR terms you configure on this screen are selectable when creating new accounts and adjustable on existing accounts from the account settings screen.

Prerequisites

• Payment terms are required to setup AR terms and must be configured beforehand

• Dunning rules are not required but need to be configured if you wish to add them to AR terms

The Accounts Receivable Terms Panel

The Accounts Receivable Terms panel on the left of this screen allows you to select existing AR terms to view or edit its details on the Edit Accounts Receivable panel to the right. Actions are also available in this panel which are shown as icons above the Filter text box. The available actions are described below.

Actions

Icon	Description

Icon	Description
Open	Deletes a selected AR term. AR terms that are in use (configured on an account) cannot be deleted.
Open	Adds a new AR term

The Edit Accounts Receivable Term Panel

The information in this panel reflects the currently selected AR term. From here you can modify its details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).

AR Term Fields and Options:

• Name: a descriptive name for the AR term. Typically, this name will indicate which type of accounts the term applies to (e.g. Corporate, Partner, etc.)

• Payment Term: populated from the payment terms that have been configured. Select the payment term you would like to use for this AR term. Payment terms will only execute if the bill run that bills the account is configured with the 'Run Dunning Process' setting enabled

• Dunning Rule: populated from the dunning rules that have been configured. Dunning rules will only execute if they are configured on the AR Term and the bill run that bills the account is configured with the 'Run Dunning Process' setting enabled

• Default: if enabled, the AR term will be the default for new accounts (automatically selected in the AR Term dropdown field when creating a new account)

References tab

This section displays where the selected AR term is in use. By default, the reference data is displayed in a summary format, however the Entity drop down field can be used to view the exact entities that the term is configured on.

Guides

Adding AR Terms

1. Under the Accounts Receivable Terms heading on the left click the  icon

2. Under the Add Account Receivable Term heading on the right populate the AR term details (see the ‘AR Term Fields and Options’ content above for descriptions of each field)

3. Click Save

Editing AR Terms

1. Under the Accounts Receivable Terms heading on the left click the  icon

2. Under the Add Account Receivable Term heading on the right populate the AR term details (see the ‘AR Term Fields and Options’ content above for descriptions of each field)

3. Click Save

Deleting AR Terms

1. Under the Accounts Receivable Terms heading on the left select the AR term you wish to delete

2. Under the Accounts Receivable Terms heading on the left click the  icon

3. On the confirmation dialog that appears select Yes