Invoice Delivery Screen

Overview

Invoice delivery options are setup here and selected on bill groups to specify how to deliver invoices to accounts under the bill group. Delivery options include how the invoice is sent to the billing contact, the invoice template (defines branding, layout, content) and other options.

Prerequisites

• Invoice templates are required before invoice deliveries can be configured. A sample invoice template is included with the system

• Email templates are required if you intend to email invoices to account contacts

Invoice Deliveries Panel

The Invoice Deliveries panel on the left of this screen allows you to select existing deliveries to view and edit on the Edit Invoice Deliveries panel to the right. Actions are also available in this panel which are shown as icons above the Filter text box. The available actions are described below.

Actions

Icon	Description

Icon	Description
Open	Deletes the delivery if not in use (configured on a bill group)
Open	Adds a new invoice delivery

When you select an invoice delivery item in the list additional details will be displayed in the Edit Invoice Delivery panel to the right. These details are explained below.

Edit Invoice Delivery Panel

The information in this panel reflects the currently selected invoice delivery entity. From here you can change delivery details (note: fields with a magenta left border are required).

Invoice Delivery Fields:

• Name: a unique and descriptive name for the invoice delivery item. Typically, this should summarize the recipients and/or delivery method, e.g. 'Enterprise - Email'

• Default Account Delivery Type: specifies what will happen with the invoice for the accounts that configured to use the invoice delivery. The options are listed below.

  • Email: the invoice will be emailed from LogiSense Billing to the email address of the billing contact on the account (provided that the bill run that bills the account is configured to deliver invoices)

  • Offline: the invoice will be generated and stored in LogiSense Billing but the delivery of it will be handled by other external means (printing and mailing it for example)

  • External Transfer: the invoice will be sent to an external location (S3 Bucket, SFTP). Invoices sent externally will be marked as delivered. Invoices delivered externally can still be downloaded from the LogiSense Billing application. Email templates can be attached to an invoice delivery that is setup to transfer the invoice to an external location allowing billing contacts to be notified by email when the invoice export occurs

  • Email and External Transfer: The invoice will be emailed and sent to an external location (S3 Bucket, SFTP)

• Invoice Template: specifies the template to use when the invoice is rendered. The template will dictate the invoices appearance and content

• Email Template: this field will be selectable if the Default Account Delivery Type is not set to ‘Offline’. In this field you select which email template to use an when sending an invoice to the customer by email. Optionally, It can also be used when the delivery type has been set to ‘External Transfer’. In this case it determines what email template to use to notify a customer that their invoice has been generated

• Name: this field will appear when selecting a delivery type that sends the invoice to an external transfer location. The name selected here is the name of the transfer location. If you have no transfer locations setup then nothing will appear in this field

Attachments tab

Reports can be attached when emailing invoices to provide the recipient with additional information. This tab allows to you view, add or remove the reports that are attached to the invoice email.

Attached reports can be provided in either CSV or PDF format.

Invoice Attachment Prerequisites:

• Report Type: The type of report available for selection must be of report type Invoice. This is configured when generating and filtering reports based on data sources

• DataSource: The report must contain either the Invoice or InvoiceItem data source as part of the report to ensure that the data within the report can be filtered based on the same invoice identifier

References tab

This section displays where the selected delivery configuration is used in the system. By default, the reference data is displayed in a summary format to indicate where the delivery is in use, however the Entity drop down field can be used to view the exact system entities that the delivery is configured on.

Guides

Adding Invoice Deliveries

1. Under the Invoice Deliveries heading on the left click the  icon

2. Under the Add Invoice Delivery heading on the right specify the delivery details. See the Edit Invoice Delivery Panel section above for info on the available configuration options

3. Under the Attachments tab add any reports you wish to deliver with the invoice

4. Click Save

Editing Invoice Deliveries

1. Under the Invoice Deliveries heading on the left click the delivery you wish to edit

2. Under the Edit Invoice Delivery heading on the right modify the delivery details. See the Edit Invoice Delivery Panel section above for info on the available configuration options

3. Under the Attachments tab add the reports you wish to deliver with the invoice or remove the existing attached reports

4. Click Save when finished making changes

Deleting Invoice Deliveries

1. Under the Invoice Deliveries heading on the left select the delivery item you wish to delete

2. Under the same Invoice Deliveries heading click the  icon

3. On the confirmation dialog that appears select Yes