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General Ledger Codes are configured in Setup / Finance / Billing / GL Code |
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This screen allows you to setup general ledger codes and corresponding debit and credit codes for accounting purposes. GL codes can be associated with services multiple entities, including: services (charges) as well as tax rates, tax rates and payment types.
Prerequisites
GL codes can be setup in the system immediately, there are no prerequisite configuration steps.
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The information in this panel reflects the currently selected GL code. From here you can change its details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).
GL Code: the GL code reference. E.g. Late Fee
Debit Code: the code for debits related to this GL code. E.g. 'Accounts Receivable501'
Credit Code: the code for credits related to this GL code E.g ‘500’
References tab
This section displays where the selected GL code is used in the system. By default the reference data is displayed in a summary format to indicate where the GL code is in use, however the Entity drop down field can be used to view the exact system objects that codes are configured on.
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To specify the GL code to use on services, taxes or taxes payment types simply navigate to those screens and select the appropriate GL code in the General Ledger field provided.