Summary
Bill groups comprise a collection of accounts which are all billed alike (billed on the same day, using the same invoicing configuration, etc.). You can setup as many bill groups as you require, grouping accounts under bill groups by more than just their account type (for instance, you could setup one bill group for credit card customers and another for ACH customers).
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3. Under Billing settings, Click on Bill Group.
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Adding a Bill Group
Accounts are segregated into bill group by the class of account for e.g. partners, reseller etc. In this example we will add a bill group that will set the default bill day as 1st for the new accounts. Review the configuration required below to create a bill group to set the account bill day to be used for a class of accounts. The group of accounts when created under this bill group will have the default account bill day set as 1st, the invoice due date as 21st of the month and invoice date as 1st of the current month. This is assuming that the these group of accounts using this bill group have payment term set with term of 20.
Under the Bill Groups heading, click the + Add icon to add a bill group.
Under the Add Bill Group heading, fill out the required fields (marked with the red left border) as shown in Fig-1.
Enter the bill group name for e.g. Test.
Enter ‘Bill day’ as 1,
Select ‘Invoice Delivery’ for e.g. Default. This specifies the invoice delivery settings to use.
Enter ‘Invoice Render Threshold Amount’ for e.g. $20, this will keep the invoice from being generated until the total invoice charges meet or exceed this value i.e. $20.
Select ‘Invoice Due Date based on’ as Account Bill Date, this option uses the most recent account bill date along with the payment terms configuration to determine the invoice due date. For instance, if the account's bill day is March 1st and the payment terms configuration is set to Net 20, then the invoice due date will be set to March 21st.
Select ‘Invoice Date based on’ as ‘Account Bill Day’, this will set the invoice date based on the bill day of the account.
When ‘Invoice Date Based On' field is set to 'Account Bill Day, 'Account Bill Day Option' field is enabled. Select 'Current Period’ as 'Account Bill Day Option', this will set the invoice date as the 1st of the current month if the bill day is set as 1.
Select a Bill Run from the drop down to associate the bill group with the bill run. The accounts that are in this bill group are billed when the associated bill run is executed. Click on Add to add the Bill Run to the Bill Group.
Click Save to add the new Bill Group.
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