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Bill Runs are configured in Setup / Finance / Billing / Bill Run |
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Bill runs perform billing, invoicing and payment collection actions as well as execution of contract and accounts receivable terms (dunning rules). Bill runs can be triggered in either a manual 'one-off' fashion or using an automated recurring approachautomated to recur at a specific date and time. The accounts that a bill run processes are determined by the bill groups that the accounts are under. Bill runs are associated with bill groups in order to bill the accounts under the bill groups.
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Bill runs are added to a bill run queue by the bill run scheduler once the scheduled bill run date has been reached. From there the Bill Run Manager bill run manager process picks the bill run from the queue and executes it. The bill run manager proceeds to execute the bill run in the following order:
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The Bill Runs panel on the left of this screen allows you to select an existing bill run so that you can view and edit it on the Edit Bill Run panel to the right. In addition, actions are available which are shown as icons on the left above the Filter text box. Available actions are detailed below.
Actions
Icon | Description |
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 | Deletes the selected bill run if not in use (connected to a bill group) |
 | Adds a new bill run |
When you select a bill run in the list additional details will be displayed in the Edit Bill Run panel to the right. These details are explained below.
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The information in this panel reflects the currently selected bill run. From here you can change bill run details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modifiednote: fields with a magenta left border are required).
Bill Run Fields:
Name: a unique and descriptive name of your bill run, bill run. Typically this would describe the bill groups that the bill run is billing and/or the options configured on the bill run (e.g. 'Bill Packages, Run and Render Invoices'‘Bill Corporate’ or ‘Bill, Collect and Invoice’)
Collection Type: defines how payments are collected during a bill run. Note that this field will only be editable when the ‘Collect Payments’ option is enabled on the bill run ‘Settings’ tab
Account Balance: collect the full balance of the account, regardless of the due dates set on the invoices on the account
Account Balance Due: collect the balance of invoices which have a due date less earlier than or equal to the current date
Bill Run Status Type: a system populated field that indicates the status of a bill run that is running or has finished running (i.e. this field will indicate if the bill run is in progress or completed)
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This tab allows you to specify which currency exchange rates to use for currency conversion. For reporting requirements currencies will be converted to the owner's currency (base currencyalso known as the ‘base currency’) during the bill run, but from an invoicing perspective currency conversion will only be applicable when an account is in one currency and the account receiving the invoice (the invoicer) is setup with a different currency. Any charge can be converted to another currency if necessary, depending on the invoiced account’s currency.
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Note: you cannot delete a bill run if it is in use in the system. If you need to delete a bill run that is in use you will first need to remove any bill groups and schedules that have been added to the bill run. See the removing bill groups from bill runs guide below for instructions. |
Under the Bill Runs heading on the left select the bill run you wish to delete
Under the Bill Runs heading on the left click the
iconOn the confirmation dialog that appears select Yes
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