| Table of Contents |
|---|
How it works
Hold Transactions From Invoice is a feature that allows the bill run to create statements / statement details normally, without creating the invoice. This allows an administrator to look at the charges before they have been attached to an invoice and make any necessary changes. There are two main parts to this process. First, a global setting determines whether the bill run should hold a transaction. Second, a bill run setting determines whether the transaction should be attached to an invoice.
...
Changes when global setting "Hold Transactions From Invoice" is enabled
Packages Tab page → Add (or similar pages)
"Bill Now" checkbox is hidden. User cannot use the Bill Now feature while Hold Transactions is enabled
Tools Tabpage
Bill Account link is hidden. User cannot bill a user through this feature while Hold Transactions is enable
Changes when global setting "Hold Transactions From Invoice" is enabled OR there is at least 1 held transaction for the current account
Transaction Tabpage
New Table "Held Transactions" will show any held transactions
This table works similar to the Transaction table (similar columns / values)
If holding transactions, the user has the following actions:
Add → Add a new transaction manually. This transaction will be held from an invoice until it is attached by the bill run
TaxAdj → Add a TaxAdj record. This will be held from an invoice until it is attached by the bill run
Reverse → Add a reversal record which reverses a held transaction. These records will be associated with the same statement and, when attached, will show up on the same invoice
New table "Held Credits" will show any held credits (see below for more information)
This table works similar to the Credits table (similar columns / values)
If holding a credit, the user has the following actions:
Add → Add a new credit manually. This credit will be held from an invoice until it is attached by the bill run
TaxAdj → Add a TaxAdj credit. This will be held from an invoice until it is attached by the bill run
Reverse → Add a reversal credit, which reverses a held credit. These records will be associated with the same statement and, when attached, will show up on the same invoice
Attach / Hold All → Any credits in the currently filtered view will be marked as ready for attach / not ready for attach. Only credits ready for attachment will get picked up by the bill run for disbursement
...
There are two new reports that have been added to the Reports tabpage
Held Transactions → Displays information about any transactions (statement details) that are under hold by the system
Taxes Payable for Held Transactions → Similar to the Taxes Payable report, this will show any outstanding taxes against transactions under hold of the system
...