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Outbound Email Configuration
Configuration Process:
Click the Setup tab
Under the Communication Services heading click Email Settings
If no Email Settings are defined, click the Add button
On the Email Settings page Enter the SMTP settings
SMTP Server - the email server to user for outgoing email messages, also known as the Outgoing SMTP Server
SMTP Port - the port to use for outgoing email messages, default is 25
From Name - the name that will appear in the "from" field of outgoing email messages
From Address - the email address that will appear in the from address field of outgoing email messages
Bcc (added in EngageIP 8.5.18.0) - blind carbon copy addresses which will not be seen by the "To" recipient. A comma or semi-colon can be used to separate multiple addresses
SMTP Username - the username used to log in to your SMTP server
SMTP Password - the password used to log in to your SMTP server
Credit Card Expiry Reminder Email Message - the email message template to use for expired credit card messages when sent. This can be any template from the Email Messages list
Click the Save button
Common Ports for Google Apps Operation
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Multiple Email Settings
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It is possible to specify specific email settings to use per each email message in EngageIP. To do this:
Follow the Process in the 'Outbound Email Configuration' above to setup email settings for multiple email accounts
Once complete check the box in the Select column for the email settings you wish to be the default to send mail with from EngageIP and then click the Default button
The Default smtp settings will then be listed as bold (shown in the image above)
To setup canned emails (credit card expiry, late payment notice, welcome email, etc.) follow the How To: Bulk Emailing / Sending Email To Users Using Views on Reports guide. When following that guide ensure you set the "Owner Email Settings" to match the desired smtp settings name above, or leave that field blank to have the canned message sent using email settings you defined as 'Default'
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Note: you can |
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specify the smtp settings to use when sending an invoice, see the Invoice Configuration guide for details. |
Confirming Emails are Being Sent
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Load the Setup tab and click on Email Settings for the owner (if branded owners are used, or just top owner) and confirm the email settings are correct
Setup an Email client on the webserver to confirm that you can send emails with that same configuration information - this will confirm your email settings are correct via a parallel method
Check the Contact Type to confirm there is an email address specified:
For invoices, check the 'Billing Contact' to be sure there is an email address. This is the 'out of the box' contact type that is used for emailing invoices
For regular emails such as bulk emailing from reports, check your canned email configuration. On it you can configure which contact type it should be sent to (administrative contact, technical contact etc.).
Ensure that there is an email address configured on the contact type configured in the canned email (Email Messages link on Setup tab)
Add YOUR email address to the contact type and attempt to email out manually 1.
For invoices:
Click on Invoices tab
Check the box beside the invoice you want to deliver
Click Email
For emails from reports or lists:
Click on the Packages tab
Ensure there is at least one package in the list on the account you want to email (otherwise no email will be sent, because there is no package information to email out)
Click Email
Select your canned email
Click the Send button
Confirm the email went out by reviewing the event log report on the Reports tab (see image below as example of what the event log looks like when an email is sent)
If the email is in the event log as being sent but has not been received, confirm the following: 1.
Event Service and Job Service are running - these deliver emails
Check your outgoing mail server software
Check the mail log to look for the email passing through
Check error log to look for errors
Check any pending / waiting delivery locations in your mail server
Check your mail servers spam folder
Check your mail accounts spam folder to be sure the email is not being sorted or filtered out
Though all of this, there should be a log / trail of all activity of the email being sent
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If the event log in EngageIP does not show the email, please return to step 1 and reconfirm your setup to be sure nothing was missed