| Info |
|---|
Package Frequencies are configured in Setup / Product Catalog / Package / Packages |
Overview
Package frequencies allow you to configure packages with as many billing frequencies as you require (monthly, quarterly, annually, etc.). Package frequencies are where recurring, transition, one time and tiered prices are set on services configured on the package. Package frequencies use package settings to allow you to quickly create multiple billing frequencies for the package with differing prices (e.g. a monthly recurring service can charge a different amount than the same service setup on an annual package frequency).
Important: Changing prices on package frequencies can impact the prices that are charged for services on existing account packages. Service prices are determined first by checking for a modified price set on a service in an account package. If a custom service price is not set directly on the account package then the system will then look for a price plan on the account with an alternate price set for the service. Finally, if no price plan override was found the price is determined by the value set on the package frequency in the product catalog.
Prerequisites
Services need to be configured before package frequencies can be setup
Service statuses need to be setup to configure recurring charges on services for each billable status
Service transitions need to be setup if you wish to configure charges based on transitioning from one status to another (e.g. an activation fee when going from a pre-active status to an active)
Currencies need to be setup in order to define the currencies that package frequencies can bill in and to configure service charges in each enabled currency
Rate plans are required if you want to specify rates at the package frequency level (rates for usage based services in the package frequency to use)
Package contracts are required if you need to attach a contract to a package frequency (e.g. an annual contract on a package with an annual package frequency)
...
The information in this panel reflects the currently selected Package frequency. From here you can modify package frequency details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).
...
Name: a unique name for the package frequency. Typically, this name is a combination of the package name and the frequency, e.g. 'Global Cellular Annual' or 'Hosted Phone Monthly'
SKU: a code used to identify the product (a package with a particular frequency in this case). Typically, this code is used for internal purposes
Active: the state of the package frequency. If active then the package frequency can be selected when adding the package to an account, if inactive the package frequency cannot be chosen. The Active option will be disabled if no currencies have been enabled on the package frequency
Bill Frequency: how often the package frequency will bill recurring service charges
Contract: permits you to configure a package contract on the package frequency
Rate Plan: this option will appear when usage based services are setup on the package. This field allows you to specify a rate plan for services in the package frequency to use. Rate plans determine the rates applicable when billing usage. For more information see the rate plan screen help
Tiering: enables price tiering based on a selected counting rule. Counting rules can adjust prices based upon the number of packages or services on an account and the status that the packages/services are in (e.g. only count ‘active’ services and apply price discounts at 10 units, 20 units, etc.)
Counting Rule: allows you to type in the name of a configured counting rule and select it as the rule to use for bracketed tiered pricing. The package frequency will need to be specified on the counting rule after you have setup the frequency. See the counting rules screen help for more information
Billing Activation Service: allows you to select a service that has been configured as a billing activation service. Billing activation services trigger billing for packages when a certain amount of time or usage has been reached. See the services screen help for more information
...
This tab allows you to setup transition charges when service statuses are changed. E.g. if you have a service transition called 'activation' you can configure a charge (activation fee, installation fee, etc.) to be applied when the service transition occurs (e.g. the service goes from [New] to active, or pre-active to active, depending on how you configured your 'activation' service transition).
For steps on how to setup recurring charges see the Configuring Transitions Charges guide in this article.
For an example configuration on setting up a transition and a sample transition charge see the Service Transitions Configuration Example.
One Time tab
This tab allows you to setup charges that will only be applied once. After the package is first billed these charges will not occur again regardless of status changes to the package or services within it.
...
Under the Packages heading on the left select the package frequency you wish to configure
Under the Edit Package Frequency heading on the right click on the One Time tab
To the right enable the currencies you wish to configure one time charges for. Note: you are not required to add the fees to each currency enabled on the package frequency, if you wish to add one time fees for specific currencies only you may do so
Click in the Services field at the bottom of the tab to select the service you want to add a one time charge for and then click the +Add button. Note: only the services on the package which are configured as ‘non-recurring charge’ service types will appear in this list
Set a price on the one time charge. If you have setup progressive tiering on the package frequency then you can click the
icon to the right of the tier price to configure tiered pricing (e.g. a one time installation fee charge of $100 for the first installation, then a $75 fee for each installation charge applied to the account after the first). For progressive tiered pricing the number of account-services is calculated based on how many of that particular service is active across all account-packages, not merely how many of the one time charges are applied to the particular account-package where the tiered pricing has been setup)Configure additional one time charges for the same currency or other currencies on the package frequency if desired
Click Save and the one time charges configured will be added to the package frequency
...