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Bill Runs are configured in Setup / Finance / Billing / Bill Run |
Overview
Bill runs perform billing, invoicing and payment collection actions as well as execution of contract and accounts receivable terms (dunning rules). Bill runs can be triggered in either a manual 'one-off' fashion or using an automated recurring approach. The accounts that a bill run processes are determined by the bill groups that the accounts are under. Bill runs are associated with bill groups in order to bill the accounts under the bill groups.
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More information on bill run options and when these options execute can be found below in this guide.
Prerequisites
Currency exchange rates must be configured before bill runs can be setup
Bill groups need to be setup in order to specify which accounts to bill
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The information in this panel reflects the currently selected bill run. From here you can change bill run details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).
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See the Scheduling Bill Runs article for instructions on how to schedule bill runs.
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Adding Bill Runs
Under the Bill Runs heading on the left click the icon
Under the Add Bill Run heading on the right specify the bill run details. See the Bill Runs screen help for information on each field
Click Save
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Adding Bill Groups to Bill Runs
Under the Bill Runs heading on the left click the bill run you wish to edit
Under the Edit Bill Run heading on the right click on the Bill Group tab
On the Bill Group tab click inside the text field labeled Bill Group(s) To Add
In the list that appears check off the bill groups you wish to add to the bill run
Click the + Add button to the right
Click Save to commit the bill run changes
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Scheduling Bill Runs
Under the Bill Runs heading on the left click the bill run you wish to schedule
Under the Edit Bill Run heading on the right click on the Schedule tab
On the schedule tab you can perform various options:
To schedule a recurring bill run click the button. On the pop-up that appears specify when the bill run should fire
To schedule a one time bill run click the button. On the pop-up that appears specify when the bill run should fire
To pause a scheduled bill run click the button next to a scheduled bill run
To re-enable a paused scheduled bill run click the button next to a scheduled bill run that has been paused
To edit an existing schedule in the list click the button to the right of the schedule. On the pop-up that appears adjust the scheduled date/time as needed
To delete a schedule click the button to the right of the schedule. The button will appear, click it to mark the schedule for deletion. Click Save to commit the changes and remove the schedule(s) you selected for deletion
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Editing Bill Runs
Under the Bill Runs heading on the left click the bill run you wish to edit
Under the Edit Bill Run heading on the right modify the bill run details. See the Bill Runs screen help for information on each field
Click Save when finished making changes
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Deleting Bill Runs
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Note: you cannot delete a bill run if it is in use in the system. If you need to delete a bill run that is in use you will first need to remove any bill groups that have been added to the bill run. See the removing bill groups from bill runs for instructions |
Under the Bill Runs heading on the left select the bill run you wish to delete
Under the Bill Runs heading on the left click the icon
On the confirmation dialog that appears select Yes
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Removing Bill Groups from Bill Runs
Under the Bill Runs heading on the left click the bill run you wish to edit
Under the Edit Bill Run heading on the right click on the Bill Group tab
On the Bill Group tab locate the bill group you wish to remove and click the button to the right
The button will appear, click this button confirm that you wish to remove the bill group
The bill group you selected to delete will appear crossed out in the list, repeat the two steps above if you need to mark additional bill groups for deletion
Once the bill groups are marked for deletion click the Save button to commit the changes (i.e. disconnect the bill group(s) from the bill run)