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Bill Runs are configured in Setup / Finance / Billing / Bill Run |
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The information in this panel reflects the currently selected bill run. From here you can change bill run details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).
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Billing:
Bill Package: bills account-packages that have a 'Next Bill Date' that falls within the Bill Period (Bill Period Start to Bill Period End) date range
Bill Usage: bills usage charges related to account-packages that have a 'Next Bill Date' in the bill period date range (Bill Period Start to Bill Period End). All unbilled usage charges that precede the 'Bill Period Start' date will also be billed if it is determined that the account-package should be billed
Invoicing:
Run Invoices: compiles all charges, applies taxes, totals up balances and stamp stamps transactions with an invoice number
Render Invoices: generates invoices in a pdf format. A rendered invoice is a finalized invoice that cannot be edited or have additional transactions added to it. Rendering will only occur when the invoicer account's ‘Bill Day' is reached (the bill day falls within the Bill Period Start and Bill Period End range), until the invoicer account’s bill day is reached the bill run will not render an invoice when this option is selected
Deliver Invoices: delivers invoices based on the bill group's 'Invoice Delivery' setting. Invoices that are not rendered will not be delivered (i.e. no invoice exists to be delivered). Invoices are only delivered when the invoicer account's bill day is within the billing period (i.e. the bill day falls within the Bill Period Start and Bill Period End date range)
Contracts:
Run Contract Commitments: when enabled account and account-package contracts on the accounts being billed will be evaluated to see if contract related charges are applicable. If commitments are not met/contracts have been terminated prematurely then any configured penalty fees on the contract will be applied. When this option is enabled contract dates will be checked to determine if contract charges are valid, the 'Bill Period Start' date on the bill run is not referenced when the system is evaluating contracts on accounts/account-packages. This means that contract charges related to periods earlier than the specified bill period start date will be applied
AR Terms:
Run Dunning Process: when enabled this setting will trigger the execution of dunning rules that have been configured on the account (e.g. send the account's billing contact an email notification if they are X days overdue for payment, email and change the account status to suspended if payment is Y days overdue, etc.). It's recommended that you configure a standalone bill run to execute dunning rules on a daily schedule
Payments:
Collect Payments: when enabled payment can be collected from accounts that have an ‘Auto Pay’ payment method configured. Integration with a payment gateway must also be configured for payment collection to function
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