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Package Frequencies are configured in Setup / Product Catalog / Package / Packages |
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Package frequencies allow you to configure packages with as many billing frequencies as you require (monthly, quarterly, annually, etc.). Package frequencies are where recurring, transition, one - time and tiered prices are configured on services and service transitions.
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set on services configured on the package. This allows you to setup different charges based on the frequency (e.g. a monthly recurring service can charge a different amount than the same service setup on an annual package frequency).
Important: Changing prices on package frequencies can impact the prices that are charged for services on existing account
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packages.
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Service prices are determined first by checking for a modified price set on
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a service in an account
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package. If a custom
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service price is not set
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directly on the account package then the system will then look for a price plan on the account with an alternate price set for the
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service. Finally,
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if no
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price plan override was found
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the price is determined by the value set on the package frequency in the product catalog.
Prerequisites
Services need to be configured before package frequencies can be setup
Service statuses need statuses need to be setup in order to configure recurring charges on services for each billable status
Service transitions need transitions need to be configured setup if you wish to setup one-time configure charges based on transitioning from one status to another (e.g. an activation fee when going from a pre-active status to an active for instance)
Currencies need Currencies need to be setup in order to define which the currencies that package frequencies can bill in and to configure service charges in each enabled currency
Rate plans are plans are required if you plan to attach rate plans to package frequencies (i.e. there are usage based services in the package)
Contracts are Package contracts are required if you plan need to attach contracts a contract to a package frequencies frequency (e.g. an annual contract on a package with an annual package frequency)
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The Packages panel on the left of this screen allows you to select package frequencies to view and edit on the Edit Package frequency Frequency panel to the right. Actions are also available in this panel which are shown as icons above the Filter text box. The available actions are described below.
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The information in this panel reflects the currently selected Package frequency. From here you can modify package frequency details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).
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Name: a unique name for the package frequency. Typically, this name is a combination of the package name and the frequency, e.g. 'Global Cellular Annual' or 'Hosted Phone Monthly'
SKU: a code used to identify the product (a package with a particular frequency in this case). Typically, this code is used for internal purposes
Active: the state of the package frequency. If active then the package frequency can be selected when adding the package to an account, if inactive the package frequency cannot be chosen. The Active option will be disabled if no currencies have been enabled on the package frequency
Frequency: how often the package frequency will bill recurring charges. If the package has been configured for one time billing this setting will be set to once and read-onlyservice charges
Contract: permits you to configure a package contract on the package frequency. E.g. an annual contract for an annual package frequency
Rate Plan: this option will appear when usage based services are setup on the package. This field allows you to specify a rate plan for services in the package frequency to use. Rate plans determine the rates applicable when billing usage. For more information see the rate plan guidethe rate plan screen help
Tiering: enables price tiering based on a selected counting rule. Counting rules can adjust prices based upon the number of packages or services on an account and the status that the packages/services are in (e.g. only count ‘active’ services)
Counting Rule: allows you to type in the name of a configured counting rule and select it as the rule to use. The package frequency will need to be setup on the counting rule after you have setup the frequency. See the counting rules screen help for more information
Billing Activation Service: allows you to select a service that has been configured as a billing activation service. Billing activation services trigger billing for packages when a certain amount of time or usage has been reached. See the services help the services screen help for more information
Recurring tab
This tab is where you setup charges for the services that were configured on the package. You can charge different recurring prices based on the service status (e.g. charge one price when the service is in a pre-active status and another when the service is active).
For steps on how to setup recurring charges see the Configuring Recurring Charges guide under this article.
For an example configuration on setting up recurring charges see the Package with Recurring and One Time Charges Configuration Example.
Transition tab
This tab allows you to setup one-time transition charges when service statuses are changed. E.g. if you have a service transition called 'activation' you can configure a charge (activation fee, installation fee, etc.) to be applied when the service transition occurs (e.g. the service goes from [New] to active, or pre-active to active, depending on how you configured your 'activation' service transition).
For steps on how to setup recurring charges see the Configuring Transitions Charges guide under this article. For information
For an example configuration on setting up a transition and a sample transition charge see the Service Transitions Configuration Example.
One Time tab
This tab allows you to setup charges that will only be applied once. After the package is first billed these charges will not occur again regardless of status changes to the package or services within it.
For steps on how to configure setup one -time charges see the guides sections belowtime charges see the Configuring One Time Charges guide under this article.
For an example configuration on setting up recurring charges see the Package with Recurring and One Time Charges Configuration Example.
Counting Rule tab
This tab will only appear if the package frequency has been setup for tiered pricing. The configuration of the counting rule set on the package frequency will be displayed here. The configuration details will indicate what entity is being counted (packages or services), which particular packages/services are being counted under the rule and the package/service status that is applicable to the counting rule (e.g. count only ‘billable’ status packages/services).
Custom Fields tab
This tab will display any custom fields that have been setup with an 'Entity' value of 'Package Frequency'. Custom fields are used to capture/provide additional data and for package frequencies typically this data is used for internal/back-end purposes. To allow or require users to enter data when adding packages to accounts you would setup custom fields with an 'Entity' value of 'Account Package'. See the custom field help for more information.